Project Overload? 7 Practical Tips to Keep the Plates Spinning

You can do it all

David Andrew Wiebe
7 min readJul 10, 2021

--

Project Overload? 7 Practical Tips to Keep the Plates Spinning
Photo by Amy Hirschi on Unsplash

Polymaths are bound to have a mix of projects on the go at any given time.

Some of this is by design. Inspiration hits and you find yourself unable to resist compelling possibilities. So, you initiate new ventures, knowing it will require personal expansion, even as you hurry to cause completion with projects already started.

And, of course, some projects serve a more practical function of creating cashflow. And this means maintaining a healthy inflow of leads and stable of clients.

So, how do you keep all your plates spinning? Here are several practical tips to help you maintain order amid chaos.

1. Batch Process & Optimize Weekflow to Boost Productivity

Batch processing will prove essential to getting things done. When you’ve got many projects to tend to, you can’t afford to lose time. And task switching is a known productivity killer.

That said, if you don’t optimize weekflow, I’m going to posit that your batching efforts aren’t going to be as effective as they could be. If you don’t have a good sense of the big picture that’s forming, you’ll be plowing away at a certain task, only to be interrupted by a client call, meeting, deadline, or some other fire you didn’t see coming because you were too busy working.

In my experience, a desktop calendar pad can go a long way towards achieving better big picture clarity around forthcoming meetings, deadlines, calls, and so forth. Some people like to use their phone, but I find notifications annoying, and they break concentration besides. Paper-based systems like Getting Things Done by David Allen force you to rely more on your organizational skills (and putting things into existence) than on unreliable tech.

2. Leverage Themed Days to Maximize Results

Don’t just group your tasks. Group your days.

I’ve talked to multiple entrepreneurs who keep multiple plates spinning, and the main way they do this is by setting aside certain days for specific projects.

--

--

David Andrew Wiebe

Award-winning composer, best-selling author, podcaster, musician coach. See what I’m up to now: https://withkoji.com/@newmusicindustry